Archive for the ‘Organizing Events’ Category

Let’s first get something out of the way. I am a Green Bay Packers fan. Hopefully I’m not bursting anyone’s bubble here, but they did not make it to Super Bowl this year, with or without Brett Favre. In fact they weren’t even close. But as a football fan in general, I still plan to watch the BIG game and have a little party with my friends. And of course a party of any kind can be organized, right?

Whether you are a fan of the game, the commercials, the food, or the social aspect of this football event, it is important to recognize that adding a little organization to the equation can make everyone’s evening more enjoyable. So I’ve decided to write up a handy post about how you can organize your time, money, and space all when it comes to your Super Bowl event.


Get the facts straight

First let’s cover the basic facts you need to know:

  • The Game: Super Bowl XLIII
  • The Teams: Pittsburgh Steelers vs. Arizona Cardinals
  • The Date: February 1, 2009
  • The Time: 6 p.m. EST
  • The Network: NBC

Organize your time

Preparing for parties can be stressful, especially if you plan to have a lot of people over. Here are some easy tips to help you manage your time as you get ready for the big game.

  • Make lists. Write down who is invited, who is actually coming, how many adults vs. kids you will have, and when everyone plans to arrive. This helps get your mind organized and ready to move on to actually planning the party.
  • Figure out what you need to buy in advance. Don’t save your grocery trips for Sunday afternoon!
  • Make a game-day food preparation schedule. Figure out what needs to be prepared, how long it will take, and who you will have helping you. You don’t want to get caught a few minutes before the game realizing that something you were hoping to make takes longer than you actually have. Also be sure that the person preparing the food (you?) will be finished in time to watch the game.

Organize your money

It’s okay to not want your party to burn a large hole in your wallet. Read on to learn some money-saving tips you can adopt for your Super Bowl party.

  • Take advantage of Super Bowl sales. Many stores offer common party foods and drinks on special sales this week. Be sure to look for soda, chips, dips, and other foods that have a reduced price.
  • Serve simple inexpensive appetizers. Don’t feel like you need to prepare a grandiose feast. Most people would probably prefer to just casually graze on appetizers all night anyways.
  • Ask people you invite to make a contribution. Plan your Super Bowl party to be a potluck and ask each family to bring a dish to pass. If this method won’t work, consider asking for a small monetary donation to help contribute to your costs (especially alcohol, since this is a lot more expensive).
  • Order pizza (or something similar). Want to be really simple and have everyone basically do the work for you? Order take-out at the party and split the cost right then and there among all the people you invited.

Organize your space

Super Bowl parties occur in a number of venues that range from bars to restaurants to homes. If you’re hosting a Super Bowl party this year, then the space in your home needs to be prepared to handle the extra people, not to mention the food and beverages. Here are a few things to keep in mind:

  • Be sure you have good seating for everyone. If you need to borrow chairs or even pillows, then do so. It’s a long game and most people will want to sit down. Rearrange your furniture if you have to.
  • Check to make sure all the seats have a view of the TV. Yep, you don’t want to miss that Hail Mary pass at the end of the 2nd quarter. Also make sure your TV’s volume or speaker arrangement makes it possible for everyone to hear above all the socializing (see the next point).
  • Make it clear which rooms are set aside for watching, cooking, and socializing. I’ve been to Super Bowl parties where everything happened in the same small room and it was really hard to focus on the game. People totally uninterested in the game (which is fine) were pretty distracting to those trying to pay attention because they basically had nowhere else to go.
  • Clear enough table and counter space for food and beverages. Create a buffet style method of serving, provide the necessary utensils and plates, and then ensure people have a place to put their food once they return to their seats.

Reader Reflection

Which team do you plan to cheer for in Super Bowl XLIII?


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